Reserve a room

Please accept the lease terms before continuing with the registration.

Lease Terms

 

1.        Target Clients
2.        Terms of Payment
3.        Security Deposit
4.        Cancellation
5.        Assembly and disassembly
6.        Decorations
7.        Technical assistance
8.        Catering
9.        Food
10.         Rental Conditions
11.         Reduction
 
 
1.        Target Clients
 
The Shediac Multipurpose Centre offers many rooms available for rent, activities, meetings, office parties, private celebrations, conferences and various receptions.  Our mandate is primarily to support the local organizations and groups of citizens of the Town of Shediac in the realization of their activities. When the rooms of the Centre remain unoccupied by the target clients, they are available for rent to other parties.
 
Please note that the sale of objects, goods or services to the general public must be approved by the administration of the Shediac Multipurpose Centre beforehand.
 
Our mission is to serve primarily the organizations and groups of citizens of Shediac.
 
2.        Payment methods
 
In all cases, a deposit of 50% of the invoice is required in order to confirm the reservation of a room. It is non-refundable at any time.
 
In all cases, full payment of the rental cost must be made by credit card (532-7700), cheque (Town of Shediac), debit or cash no later than 10 days before the event date. Otherwise your reservation could be canceled.
 
 
3.      Security Deposit for special events (weddings, family celebrations, etc.)
 
For private parties in rooms A, B, C, and D, a security deposit of $100 is required. An additional deposit of $100 is required if the client requires usage of the kitchen. These deposits will be reimbursed in total or in part after the activity if the client complies with the following:
 
·         Kitchen cleaned and in order as it was before the event (if applicable);
·         Ends the activity on time;
·         Don’t ask for a change of set-up after 9 pm the day prior to the event;
·         Leaves the room after the administration of the Shediac Multipurpose Centre considers it to be satisfactory.
 
With regards to damage and deterioration of premises or equipment, the following applies:
 
The administration of the Shediac Multipurpose Centre will inform the client of breakage, will carry out the necessary repairs and will apply the expenses to the security deposit. If necessary, the administration of Shediac Multipurpse Centre will send an invoice to the client for the surplus. The same procedure applies for any damage or less related to the rented space.
 
4.        Cancelation
 
Less than 10 business days before the rental date: no refund. The security deposit may not be fully reimbursed.
 
5.        Assembly and disassembly
 
Assembly and disassembly must be included in the rental period.
 
6.        Decorations
 
Adding decorations, posters, flyers or any other modifications to any room or to any location in the Centre must be approved in advance by the administration of the Shediac Multipurpose Centre.
 
7.        Technical assistance
 
We proceed with minimum installations. For any additional requests or for the need of a technician during the event, additional fees will be charged.
 
8.        Catering service
 
The client is free to choose his caterer. However, it is the responsibility of the client to inform the administration of the Shediac Multipurpose Centre the name, telephone number and address of the caterer who will be chosen.
 
9.        Food
 
The client is free to bring food into the Centre. However, if the client requires access of the kitchen it is his responsibility to inform the administration of the Shediac Multipurpose Centre. Rental charges of the kitchen will apply.
 
 
10.    Conditions of rental
 
The client promises : 
 
-           To use and access the room for the period covered by the reservation; the client has access only to the room which he paid a reservation and only at the hours stated in the reservation;
 
-          To pay a minimum of an additional hour at the room rental rate in case of an overrun of 15 minutes or more;
 
-          Not sublet the rented room; 

-          To respect prohibition on the sale of goods or services to the general public without; or do any form of solicitation to the public without being approved by the administration of the Shediac Multipurpose Centre;
 
-          To respect and enforce the prohibition on smoking inside the Shediac Multipurpse Centre according to the New Brunswick Smoke-free Act;
 
-          To assure the monitoring of the rented room. The client is responsible for any stealing or damage to property of the Centre and his third parties.
 
The Shediac Multipurpose Centre
-          Reserves the right to enter the rented room and monitor at all times;
 
-          Reserves the right to terminate the reservation at any time in case of major forces (storms, breakage in the Centre, renovations etc.);
 
-          Reserves the right to terminate the reservation at any time in case of municipal priorities.
 
 
11.             Reduction
 
The client receives no discount for multiple bookings.
I have read and accept the rental terms